St Joseph's School, Jamui ("we", "our", "us", or "the School") operates the website sjsjamui.com and manages student records, admissions, and school communications. This Privacy Policy describes our practices regarding the collection, use, and protection of personal information.
By accessing our website, submitting forms, or providing information to us in any manner, you consent to the practices described in this policy.
This policy applies to all users including students, parents, guardians, staff, job applicants, and general visitors of our website.
We may collect the following types of information:
A. Personal Information
Full name of student and parent/guardian
Date of birth and age
Gender and nationality
Residential address
Phone number and email address
Aadhaar number (for government records)
Photographs and identification documents
B. Academic Information
Previous school records and transfer certificates
Exam results, grades, and report cards
Attendance records
Behavioral and disciplinary records
C. Health and Medical Information
Blood group and medical history
Allergies and special medical conditions
Emergency contact information
Vaccination records
D. Technical Information (Website Visitors)
IP address and browser type
Device type and operating system
Pages visited and time spent on the website
Referring website URL
3
How We Use Your Information
We use the collected information for the following purposes:
Admissions Processing: To evaluate and process student admission applications.
Academic Records: To maintain student grades, attendance, and progress reports.
Communication: To send notices, circulars, event updates, exam schedules, and fee reminders to parents.
Safety and Security: To ensure student safety during school hours, transport, and field trips.
Fee Management: To process fee payments, generate receipts, and manage financial records.
Employment: To process job applications, conduct background checks, and manage staff payroll.
Legal Compliance: To comply with government regulations, education board requirements, and legal obligations.
Website Improvement: To analyze website traffic and improve user experience.
4
Information Sharing and Disclosure
We do not sell, rent, or trade your personal information to any third party. However, we may share information in the following circumstances:
Government Authorities: When required by law, regulation, or court order, we may share data with government agencies, education boards, or law enforcement.
Education Boards: Student academic records may be shared with CBSE, state education boards, or examination authorities as required.
Service Providers: We may share limited data with trusted service providers who help us operate (e.g., SMS gateway, school management software, payment processors). These providers are bound by confidentiality agreements.
School Events: Student photographs and names may appear in school newsletters, magazines, annual reports, or social media pages for promotional and informational purposes.
Emergency Situations: In case of medical emergencies, we may share relevant health information with hospitals, doctors, or emergency responders.
We take the security of your personal data seriously and implement appropriate measures to protect it:
Encryption
Our website uses SSL encryption to protect data transmitted between your browser and our servers.
Access Control
Only authorized school personnel have access to personal data. Staff are trained on data privacy practices.
Secure Storage
Physical records are stored in locked cabinets. Digital records are maintained on secure, password-protected systems.
Regular Backups
We perform regular backups of all digital records to prevent data loss from hardware failure or cyber threats.
While we strive to use commercially acceptable means to protect your personal data, no method of transmission over the Internet or method of electronic storage is 100% secure. We cannot guarantee absolute security.
Our website may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small text files stored on your device when you visit our website.
We use cookies for the following purposes:
Essential Cookies: Required for the website to function properly (e.g., session management, form submissions).
Analytics Cookies: Help us understand how visitors interact with our website so we can improve content and navigation.
Preference Cookies: Remember your settings and preferences for a better experience on future visits.
You can control or disable cookies through your browser settings. However, disabling cookies may affect the functionality of certain parts of our website.
Our website may contain links to external websites, social media platforms, or third-party services. These links are provided for your convenience and information only.
We do not control the content or privacy practices of these third-party websites. We encourage you to read the privacy policies of any external website you visit.
St Joseph's School is not responsible for the privacy practices, content, or security of any third-party websites linked from our site.
As a school, we work directly with children and their families. We are deeply committed to protecting the privacy of minors. Key practices include:
All student data is collected with the knowledge and consent of parents or legal guardians.
Student photographs are used only for official school purposes such as ID cards, school records, events, and promotional materials.
Parents have the right to opt out of photo usage on social media or promotional materials by submitting a written request.
We do not knowingly collect personal data from children without parental consent.
Student data is never shared with third parties for commercial or marketing purposes.
As a parent, guardian, staff member, or website visitor, you have the following rights regarding your personal data:
Right to Access
You can request a copy of the personal data we hold about you or your child at any time.
Right to Correction
If any personal information is inaccurate or incomplete, you can request us to update or correct it.
Right to Deletion
You can request deletion of your data, subject to legal and regulatory requirements that may require us to retain certain records.
Right to Opt-Out
You may opt out of receiving promotional emails, SMS, or newsletters by contacting us or using the unsubscribe option.
Right to Restrict Processing
You can request us to limit how we use your personal data in certain circumstances.
Right to Complain
If you believe your data is being misused, you have the right to file a complaint with our Grievance Officer or the appropriate authority.
To exercise any of these rights, please contact us at privacy@sjsjamui.com or visit the school office during working hours.
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected:
Student Records: Maintained during enrollment and for a minimum of 10 years after the student leaves the school, as per education board requirements.
Staff Records: Maintained during employment and for a minimum of 7 years after separation, as per labor law requirements.
Job Applications: Retained for up to 1 year after the recruitment process is completed. Unsuccessful applications are deleted after this period.
Website Data: Analytics and cookie data is retained for up to 2 years. You can clear cookies from your browser at any time.
Financial Records: Fee payment records and invoices are maintained for a minimum of 8 years as per audit and tax regulations.
11
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational needs. When we make significant changes, we will:
Update the "Last Updated" date at the top of this page.
Post a notice on our website homepage for at least 30 days.
Send an email or SMS notification to parents if the changes significantly affect how student data is handled.
We encourage you to review this policy periodically to stay informed about how we protect your information.
In accordance with the Information Technology Act, 2000 and the rules made thereunder, the following person has been appointed as the Grievance Officer for the purpose of this Privacy Policy:
Designation:
School Administrator
Email:
grievance@sjsjamui.com
Address:
St Joseph's School, Main Road, Jamui, Bihar – 811307
Office Hours:
Monday to Saturday, 9:00 AM – 3:00 PM
The Grievance Officer will acknowledge your complaint within 48 hours and resolve it within 30 days from the date of receipt.
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please feel free to contact us:
School Name
St Joseph's School, Jamui
Address
Main Road, Jamui, Bihar – 811307
Email
privacy@sjsjamui.com
Office Hours
Mon – Sat, 9 AM – 3 PM
Key Highlights
A quick summary of our privacy practices:
We Never Sell Data
Your personal information is never sold to third parties.
SSL Encrypted Website
All data transmission is protected with SSL encryption.
Parental Consent Required
Student data is only collected with parental knowledge and consent.
Authorized Access Only
Only designated staff have access to personal data.
Regular Audits
We conduct regular internal audits to ensure data protection compliance.
Grievance Redressal
A dedicated Grievance Officer handles all data-related complaints.
Applicable Laws
This Privacy Policy is governed by the following Indian laws and regulations:
Information Technology Act, 2000
Governs electronic data protection and cyber security in India.
IT (Reasonable Security Practices) Rules, 2011
Specifies security standards for handling sensitive personal data.
Digital Personal Data Protection Act, 2023
India's comprehensive data protection law governing consent, data processing, and individual rights.
Right to Education Act, 2009
Governs student enrollment records and school obligations.
Your Consent
By using our website, submitting forms, or providing personal data to the school in any way, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and processing of your personal information as described herein.
If you do not agree with any part of this policy, please refrain from using our website or providing personal information. You may also contact us to discuss your concerns.
Need a Copy
You can print this page or request a physical copy from the school office.
